Privacy Policy

Effective Date: February 17, 2026 · Last Updated: October 1, 2026

Quick Summary: mylnk ("The Student Networking CRM") collects information you provide (such as your name, email, school, and contacts) and information generated through your use of our platform (such as AI chat conversations and the notes you save from conversations you record). We use this information to deliver and improve our services. We do not sell your personal information. For details, please read the full policy below.

This Privacy Policy describes the data protection practices of mylnk ("mylnk," "we," "us," or "our"). This Privacy Policy applies to information that we collect and use about you when you access or use the mylnk website, mobile application, or other online services that link to or refer to this Privacy Policy (collectively, the "Services").

PLEASE READ THIS PRIVACY POLICY CAREFULLY TO UNDERSTAND HOW WE HANDLE YOUR INFORMATION. BY USING THE SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS PRIVACY POLICY. IF YOU DO NOT AGREE TO THIS PRIVACY POLICY, PLEASE DO NOT USE THE SERVICES.

1. Information We Collect

1.1 Information You Provide Directly

We collect information that you voluntarily provide when you register for an account, use the Services, or communicate with us. This includes:

CategoryExamples
Account InformationName, email address, username, profile image, institution/school name(s), if you sign in with a school email address, its domain (for example, yourschool.edu) and whether that address has been confirmed, phone number (optional), pronouns (optional), role (Student or Admin), timezone
Academic & Career InformationMajor(s), minor(s), graduation season and year, target industries, target roles, top companies of interest, career goals (internship, full-time, etc.), extracurricular activities
Contacts & Networking DataContact names, email addresses, organizations, roles, notes, tags, tasks, social media profiles, pipeline stages
Calendar & Scheduling DataEvents, deadlines, meeting details, reminders
Content You CreateChat messages, direct messages, AI conversation history, notes, tasks and debriefs, documents you upload
Moderation & Safety DataBlock list (users you have blocked), user reports you submit (reporter, reported user, reason, optional details), and related metadata used for chat moderation and account enforcement
Uploaded FilesResumes, profile images, shared documents, and images you attach to a note, task or debrief when using mylnk on a computer or tablet (kept until you delete your account)
Audio Recordings & TranscriptsAudio you record, or an audio file you upload, in Note Taker or as a voice note. Recording starts only when you tap record, and in Note Taker you first confirm that the conversation may be captured and transcribed. The audio is sent to a third-party transcription service to turn it into text and is not stored by mylnk. The transcript, and any AI summary made from it, is saved to your notes only if you choose to save it.
Photos & ScreenshotsPhotos or screenshots you attach for the AI to read, such as a screenshot of a profile or a photo of notes from a conversation. They are sent to a third-party AI service to read them. On a phone, mylnk does not keep a copy of the image, only the information you choose to save from it. On a computer or tablet, if you scan a profile screenshot, the profile picture cropped from it can be saved as that contact's photo, and images you attach to a note, task or debrief are saved with it; both stay until you delete your account.
Payment InformationNone at present: mylnk does not charge for the Services and has no in-app purchases. If we offer paid plans in the future, billing details will be collected by a third-party payment processor on our behalf.

1.2 Information Collected from Third-Party Integrations

When you connect third-party services to your mylnk account, we collect information from those services as described below:

mylnk's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We do not use Google Workspace API data to develop, improve, or train generalized AI and/or ML models.

1.3 Information Collected Automatically

When you use the Services, we automatically collect certain technical information, including:

2. How We Use Your Information

We use the information we collect for the following purposes:

We process your personal information based on the following legal grounds:

4. How We Share and Disclose Your Information

We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:

5. Third-Party Integrations

The Services allow you to connect and integrate with third-party platforms: Google (Gmail, Calendar, Contacts and Tasks) through your Google account; your LinkedIn account; LinkedIn, Gmail on the web and WhatsApp Web through our browser extension, which is described in section 1.2; a meeting-notes service, if you add your key for it, so your meeting notes can come into mylnk; and coding and learning sites where you link your public profile by username. When you enable these integrations:

6. Artificial Intelligence and Automated Processing

mylnk uses artificial intelligence to provide features such as:

We ask first. Before you use AI features for the first time, the app shows a one-time permission screen that names the AI companies that receive your data and what each one receives. Nothing is sent to them until you allow it. You can turn AI features off at any time: in the iPhone or Android app, open Settings; on the web, open your profile, go to the Account tab and use the Privacy section.

Once you allow AI features, the content they work on is sent to Google, through its Gemini API, for processing: your prompts and chats with the assistant, notes, conversation history and transcripts, photos and screenshots you attach, the emails and calendar events mylnk syncs from your connected accounts, the email conversation you ask it to help you reply to or forward, details about your contacts (such as names, roles, organizations, notes and timeline entries), and your profile, school, career information and goals. Some of this happens automatically once allowed, for example sorting newly synced emails and calendar events into your pipeline, and summarizing older emails with your valuable contacts if you turned that on. Audio you record is sent to Deepgram to produce a transcript. We take the following precautions:

7. Cookies and Similar Technologies

On the web, we use cookies and similar browser storage to keep you signed in, keep the Services secure, and remember your settings. Our iPhone and Android apps store similar information on your device for the same purposes. We do not use analytics or advertising cookies, and we do not track you across other companies' websites or apps.

You can manage your cookie preferences through your browser settings. Note that disabling certain cookies may affect the functionality of the Services.

8. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with the Services. We may also retain and use your information as necessary to:

When you delete your account, we will delete or anonymize your personal information within 90 days, except where we are required by law to retain it or where retention is necessary for the purposes stated above. Backup copies may take additional time to be fully purged.

We record which features you use and when (for example, that you created a task, never what the task says), to understand what is working and improve the Services. These records stay in our own systems, are never shared, and are included when you download your data. When you delete your account, each of your records is added to that day's total for all users and then deleted. The totals do not record who was counted. You can turn this off at any time with Share feature-use counts: in the iPhone or Android app, open Settings; on the web, open your profile, go to the Account tab and use the Privacy section.

We also keep a short record each time you delete your account, download your data, your plan changes, you sign out, or we end your sign-ins for security reasons (after 30 days without use, after 90 days, or when Google or Apple tells us your account's security changed): what happened and when, and an internal account number. The record itself holds no name or email address. These records show that we handled your requests and help keep the Services secure. We keep each one for 2 years, including after your account is deleted, and then delete it. They are included when you download your data.

When you sign in, and when the app checks your account as it opens, our sign-in provider records the request in our security logs: your name, email address, profile picture link, account ID, the sign-in methods on your account and which one you used, your IP address and your browser or device type. Only mylnk's owner can see these logs. We use them only to detect and investigate misuse of accounts, never share them, and they are deleted automatically after 30 days.

The email telling you that your data download is ready does not contain the download link, which only the app receives. Our system's record of that email is deleted automatically about 30 days after it is sent, or when you delete your account.

Saved email content for your valuable contacts (see Section 1.2) is retained only while that contact is marked valuable and you have the feature enabled. Un-marking a contact deletes the email content saved for them, turning the feature off in Settings deletes everything already saved, and deleting your account removes all of it.

Audio you record or upload for transcription is not stored on our servers; it is used only to make the transcript, and our transcription provider keeps it only for as long as that takes. Transcripts and summaries you save stay in your notes until you delete them or your account. Photos and screenshots you attach for the AI to read are not stored, except on a computer or tablet, where images you attach to a note, task or debrief and a contact photo cropped from a scanned profile are kept until you delete your account.

Contacts imported from your phone's address book or a LinkedIn data export are kept until you remove them or delete your account.

Notifications in your in-app notification list are deleted automatically about 60 days after they are created. A notification about a contact is also removed when you delete that contact; if it is a summary that mentions other contacts too, only the deleted contact is taken out of it.

Your push notification token is kept only while it is needed to reach your device, and it is replaced when another device registers to receive notifications on your account. Besides removing it when you sign out, we remove it when your device's notification service tells us the token no longer works, when a different mylnk account starts receiving notifications on the same device, when we end your account's sessions for security reasons or suspend your account, and when you delete your account.

9. How We Protect Your Information

We implement appropriate technical and organizational measures to protect your information, including:

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security. You are responsible for maintaining the confidentiality of your account credentials.

10. Your Rights and Choices

Depending on your location and applicable law, you may have the following rights regarding your personal information:

To exercise any of these rights, please contact us at support@milnk.app. We will respond to your request within 30 days (or as required by applicable law).

Account Controls

Communication Preferences

You may opt out of non-essential communications by adjusting your notification settings or by following the unsubscribe instructions in any marketing email. You cannot opt out of transactional or service-related communications necessary for the operation of your account.

11. Children's Privacy

The Services are designed for college and university students and are intended only for people 18 or older. Everyone confirms they are 18 or older when they create an account, and we do not knowingly collect personal information from anyone under 18. If we learn that we have collected personal information from someone under 18, we will take steps to delete such information promptly. If you believe someone under 18 has provided us with personal information, please contact us at support@milnk.app.

12. California Privacy Rights (CCPA/CPRA)

If you are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), provides you with additional rights regarding your personal information:

Categories of Personal Information Collected

CategoryCollectedExamples
IdentifiersYesName, email address, username, IP address, push notification token
Personal Information (Cal. Civ. Code § 1798.80(e))YesName, email address, education, employment information
Education InformationYesInstitution, major, minor, extracurricular activities
Internet or Network ActivityYesInteraction with the Services, such as features used, error logs and crash reports
Geolocation DataYesGeneral location derived from IP address
Professional InformationYesCareer goals, target industries, companies of interest
Audio/Visual InformationYesProfile images; audio you record for transcription and photos or screenshots you attach for the AI to read (processed; stored only where attached to a note or saved as a contact photo)
InferencesYesAI-generated contact summaries, engagement scores

Your California Rights

To exercise your California privacy rights, contact us at support@milnk.app.

13. International Users

The Services are hosted in the United States using Google Firebase infrastructure. If you access the Services from outside the United States, your information will be transferred to and processed in the United States. By using the Services, you consent to this transfer. We will take appropriate measures to ensure your information is protected in accordance with this Privacy Policy and applicable data protection laws, including the use of Standard Contractual Clauses where required.

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you may have additional rights under the General Data Protection Regulation (GDPR) or equivalent legislation. To exercise those rights or request a Data Processing Agreement, please contact us at support@milnk.app.

14. Educational Records (FERPA)

mylnk is a service for individuals. It is not run on behalf of any school, and no school runs mylnk for its students or receives your information from us, so we do not hold "education records" under the Family Educational Rights and Privacy Act (FERPA). What you add about your school, such as its name, your major or your graduation year, is information you chose to put in your own profile, and it is handled like the rest of your information under this policy.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will notify you by posting the updated policy on the Services with a revised "Effective Date" and, where appropriate, by sending you a notification through the Services or via email. Your continued use of the Services after any changes constitutes your acceptance of the updated Privacy Policy.

16. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

mylnk
Email: support@milnk.app
Website: https://milnk.app